Untitled

MEN OF THE NORTH CONSTITUTION

1. NAME

The name of the group shall be Men of the North or MOTN.

2. AIMS & OBJECTIVES

The principal Aims and Objectives for which MOTN is established are:

To provide an affirming environment for gay men who are into other gay men. The organisation is membership led and exists to the benefit of the members.

To take all appropriate measures, including collaboration with commercial establishments in Belfast and throughout the island of Ireland, in order to provide social outlets and other facilities.

To be welcoming to gay men aged 25 and upward.

To make our commitment to safe, sane and consensual sexual expression through mentoring and educational fora.

To promote self-esteem of gay men isolated through social mores and economic disadvantage

To become more visible in the gay/lesbian/bisexual community and beyond, through our promotions, Web Page and participation in community events.

To develop contact with like-minded groups and organisations abroad and to establish exchanges and links with them.

To affirm, through our structures, actions and speech the principles of acceptance, diversity and equality for all.

To co-operate with other gay/lesbian/bisexual organisations endeavouring to build a truly inclusive society on the island of Ireland.

3. POWERS

In pursuance of the aforementioned Aims and Objectives MOTN may:

Provide advice and information.

Provide and promote, both by itself and in conjunction with other organisations and institutions, social facilities and social events.

Arrange and promote tours, rambles, excursions and the like:

Write, print, publish, issue, circulate, distribute and procure articles, reports, newsletters, book, periodicals, pamphlets, circulars advertisements, leaflets, posters, memoranda and other documents.

Operate a MOTN Website on the Internet and adopt such other means of making known the work and objectives of MOTN as may be considered desirable.

Apply for, invite, obtain collect, receive and accept money, securities and other income by way of subscriptions, donations, contributions, admissions charges, grants and other forms of financial assistance, legacies, sale of publications and other commodities of whatsoever nature, gifts of property of any description and to apply the same for the purpose of MOTN.

Open and operate banking accounts and other facilities for banking.

Make, draw, accept, negotiate, endorse and execute cheques and other negotiable instruments.

Dispose of or in any way turn to account all or any assets of MOTN.

Enter into contracts, borrow or raise money upon such terms as may be considered expedient.

Invest the monies of MOTN not immediately required for its own use.

Employ and retain on a full-time basis or part-time basis and on a voluntary basis or a paid basis any persons whose particular skills, qualifications or knowledge may be of assistance in the attainment of the Aims and Objectives of MOTN.

Regulate the general administration and conduct of the business of MOTN in such manner and MOTN may from time to time determine, including the stipulation of Rules for the members of MOTH, standing orders for its social events, meetings and dress codes for any of its social events, meetings, fora, workshops, lectures, classes, tours and the like.

Enter into any contract of insurance howsoever in respect of any matter in which MOTN has an insurable interest and in particular in connection with any real or personal property in which MOTN shall have an interest or with any acts or omissions done by persons employed by MOTN, including indemnity insurance in respect of any fraudulent, negligent and other unlawful acts by any such persons.

Make such charges as may be considered desirable in respect of the work of MOTN and in respect of the services provided by MOTN.

Take such other action as shall further the attainment of the Aims and Objectives of MOTN.

4. CONDITIONS OF MEMBERSHIP

MEMBERSHIP

Membership is open to those who-

Agree to the Aims and Objectives of MOTN and the Rules for the Members of MOTN.

Are 25 and upwards at the time of application;

Identify themselves as gay men.

Membership of MOTN is based on regular attendance at meetings of the Group (that is at least three meetings per year).

VOTING RIGHTS

Only Members of MOTN may vote at General Meetings of MOTN.

SUSPENSION OR WITHDRAWAL OF MEMBERSHIP

Membership of MOTN may be withdrawn or suspended by the Committee of MOTN having regard to the Rules for the Members of MOTN.

5. RULES FOR THE MEMBERS OF MOTN

The Rules for the Members of MOTN shall be determined from time to time by the Committee of MOTN.

6. GENERAL MEETINGS OF MOTN

6.1 ANNUAL GENERAL MEETINGS

MOTN shall hold an Annual General Meeting in order to elect the Officers of MOTN for the coming year, review the activities of MOTN during the preceding year and examine the financial accounts of MOTN in respect of the preceding year. The Annual General Meeting of MOTN hereinafter called the “Annual General Meeting”, shall be called by the outgoing Committee of MOTN.

The outgoing Chairman of MOTN or in his absence on of the other outgoing Officers of MOTN shall provide at the Annual General Meeting.

Any seven Members of MOTN shall constitute a quorum at an Annual General Meeting.

Matters arising at an Annual General Meeting shall be decided by the majority vote of Members present and voting. Only Members of MOTN may vote at the Annual General Meeting.

A resolution put to the vote of the Annual General Meeting shall be decided on a show of hands.

Annual General Meetings may be regarded by standing orders determined by the majority vote of Members present and voting at an Annual General Meeting.

Members may propose motions at an Annual General Meeting.

Each Member shall be given at least 21 days notice of the holding of an Annual General Meeting.

7. COMMITTEE OF MOTN

The Committee of MOTN, hereinafter call the “Committee” shall consist of the Chairman, Vice Chairman, Secretary, Treasurer, Web-master and Entertainment Officers (2 Posts) of MOTN and such other Members as may be co-opted by the Committee.

The general control and management of the activities of MOTN shall be vested in the Committee.

8. ELIGIBILITY FOR MEMBERSHIP OF THE COMMITTEE

Members of MOTN in good standing shall be eligible for Membership of the Committee. Members of the Committee shall be elected by majority vote at the Annual General Meeting or co-opted by majority vote of the Committee.

9. TERM OF OFFICE OF MEMBERS OF THE COMMITTEE

The term of office of each Member of the Committee shall expire at the end of one year or at the Annual General Meeting.

10. DUTIES AND RIGHTS OF OFFICERS OF THE COMMITTEE

The duties and rights of Officers of MOTN, hereinafter called “Officers”, are as follows:

10.1 THE CHAIRMAN

a) The Chairman of MOTN, hereinafter called the “Chairman” shall be the Chief Officer of MOTN and such shall speak on behalf of MOTN at official events.

b) When present the Chairman shall preside at the Annual General Meeting, all General Meetings and Committee Meetings.

c) The Chairman or his designate shall be responsible for all public relation issues.

d) The Chairman shall have the right to make a second and casting vote in the event of an equality of votes occurring at any meeting.

10.2 THE VICE CHAIRMAN

In the absence of the Chairman the Vice Chairman shall carry out the above duties.

10.3 THE SECRETARY

a) The Secretary of MOTN, hereinafter called the “Secretary”, shall be responsible for the maintenance and publication of accurate records of activities and meetings of MOTN.

b) The Secretary shall issuing notice of the Annual General Meeting arrange the dates for Committee Meetings.

c) The Secretary shall also be responsible for all official correspondence of MOTN.

10.4 THE TREASURER

a) The Treasurer of MOTN, hereinafter called the “Treasurer”, shall be responsible for all monies and maintain full and accurate records of financial the income and expenditure of MOTN

b) The Treasurer shall make a statement of financial affairs of MOTN to all General Meetings and Committee Meetings.

c) The Treasurer shall present the Audited Accounts to the Annual General Meeting, as approved by an Honorary Auditor.

10.5 THE ENTERTAINMENT OFFICERS

The Entertainment Officers, hereinafter called “Entertainment Officers”, in collaboration with the other Members of the Committee, shall be responsible for leading the team organising, planning and co-ordinating each social event of MOTN.

10.6 THE WEBMASTER

The Webmaster of MOTN shall be responsible for supervising the preparation and editing of all publications of MOTN, in consultation with the Committee, and for ensuring that such publications enhance MOTN’s reputation and further the Aims and Objectives of MOTN.

11. CO-OPTION OF ADDITIONAL MEMBERS OF THE COMMITTEE

The Committee shall have authority to co-opt up to three additional Members from the Membership of MOTN.

12. VACANCIES ON THE COMMITTEE

If, during the course of the year, any office of MOTN falls vacant, then the remaining members of the Committee shall have the power to select a Member of MOTN to fill the vacant office. If the position cannot be filled, the remaining Members of the Committee shall assume the responsibilities of that office.

13. MEETINGS OF THE COMMITTEE

The Committee shall meet at least six times each year. The Chairman or at least two other Members of the Committee shall summon meetings via the Secretary. The Secretary shall give all Members of the Committee notice of the day, time and location of each meeting. The quorum of a Committee shall be not less than fifty per cent of the Members of the Committee. Matters arising at any meeting of the Committee shall be decided by the majority vote of Members of the Committee present and voting. A resolution put to the vote of the Committee shall be decided on a show of hands. Each member of the Committee shall have one vote.

14. TERMINATION OF OFFICE

An Officer shall cease to be an Officer upon receipt by the Secretary of his written resignation. An Officer shall also cease to be and Officer if he is absent from three consecutive meetings of the Committee without good reason (as determined by the Committee).

15. SPECIAL INTEREST GROUPS

Groups of Members wishing to promote special interest activities within the framework of MOTN to the benefit of part or of the whole of the Membership of MOTN must obtain the approval of the Committee. Such groups shall work in collaboration with the Entertainment Officers and agree to follow such guidelines as the Committee may determine.

16. ACCOUNTS

The Committee shall keep true Accounts in respect of all sums of money received and expended by MOTN and, if applicable, all assets and liabilities of MOTN.

The funds of MOTN shall be lodged at a bank approved by the Committee.

The Annual Accounts of MOTN in respect of the immediately preceding financial year shall open for inspection by any Member of MOTN, subject to any reasonable restrictions as to the time and manner of such inspection that may be imposed by the Committee.

At every Annual General Meeting (except the first Annual General Meeting) the outgoing Treasurer shall present an Income and Expenditure Account in respect of the preceding financial year and, if applicable, a Balance Sheet as at the end of that year.

All MOTN cheques and other negotiable instruments shall be signed by any two of the following Officers of MOTN viz. Chairman, Treasurer and one of the Entertainment Officers.

17. ALTERATION OF CONSTITUTION

The Constitution of MOTN may only be altered by not less that a two-thirds vote of Members present and voting at an Annual General Meeting or a General Meeting.

18. winding up of motn

A motion to wind of MOTN must be passed by a two-thirds vote of Members present and voting at a General Meeting and, after the payment of all debts, any surplus monies, assets, property and the like shall be disposed of as instructed by a two-thirds vote of the Members present and voting at that General Meeting.

The Secretary shall keep a copy of this Constitution, signed by the Chairman and Secretary.

This Constitution is the text approved at the first Annual General Meeting.

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